Hubdoc

Overview

Hubdoc is a cloud-based document capture platform that automatically fetches financial records from banks, utilities, and vendors. It extracts key data from bills, receipts, and invoices using automated scanning technology. The software seamlessly syncs transactions and attached source documents directly into major accounting platforms. By centralizing paperwork and eliminating manual data entry, Hubdoc helps accountants and small businesses streamline reconciliation and audit preparation.

What it does

• Automatically fetches statements, bills, and receipts from online vendors and financial institutions.
• Extracts key receipt metadata such as date, total, and vendor details.
• Syncs extracted data and source document images directly into accounting software.
• Organizes and stores audit-proof financial records in a searchable cloud workspace.

Who it's for

• Accountants
• Bookkeepers
• Small Business Owners
• Financial Controllers

Why it works

• Automated document fetching eliminates manual receipt chasing and paperwork collection.
• Direct integration with major accounting software ensures seamless transactional record keeping.
• Centralized cloud repository keeps source documents permanently attached for easy audit readiness.
• Optical character recognition speeds up data entry and reduces manual typing errors.

Founder story

Founded in 2011 by Jamie McDonald and Jamie Shulman in Toronto, Canada, Hubdoc was created to eliminate manual data entry for small businesses and accountants. By automating document retrieval and extraction, the co-founders built a platform that simplifies financial organization, leading to its acquisition by Xero in 2018.

Alternatives

• Dext
• AutoEntry
• Expensify
• Shoeboxed

Comparison overview

• Hubdoc includes automated document fetching from financial institutions, unlike standard scanning apps.
• It is natively bundled into higher-tier Xero plans, whereas standalone alternatives like Dext require separate monthly subscriptions.