Overview

W3lcome is an advanced, tablet-first visitor management platform that modernizes company receptions and corporate lobbies. The solution replaces traditional paper logbooks with interactive iPad kiosks that handle guest data capture, contactless check-ins, package tracking, and customizable badge printing. It automates essential security and compliance protocols by collecting digital signatures on NDAs and legal agreements directly during the check-in flow. Designed for workplaces with lean administrative operations, W3lcome seamlessly bridges physical front desk greeting processes with real-time digital notification and tracking networks.

Founder story

W3lcome was co-founded around 2017 by Alisson Rossi (Alisson Enz) and Lucas Cotta. Frustrated by the antiquated paper-based sign-in books found at corporate front desks that regularly caused long queues and compromised visitor privacy, the founders engineered a sleek self-check-in iPad application. The company successfully grew as a self-funded, bootstrapped SaaS solution before getting acquired in 2025.

What it does

• Digital Sign-in
• NDA and Document Signing
• Host Arrival Notifications
• Visitor Badge Printing
• Package Delivery Management

Who it's for

• Corporate Offices
• Co-working Workspaces
• Enterprise Receptions
• Facility Management Teams

Why it works

• Customizes look and feel with enterprise branding and logos on the splash check-in screens
• Delivers instant host alerts via SMS, email, Slack, and WhatsApp when visitors arrive
• Integrates digital legal signature captures natively into the registration workflow to protect property compliance
• Supports seamless contactless smartphone check-ins by scanning QR codes displayed on iPad kiosks
• Provides a real-time web dashboard for tracking live occupancy lists and exportable compliance logs

Growth strategies

• Distributing mobile sign- in and companion apps through Google Play and Apple App Store ecosystems
• Forming integration partnerships with prominent enterprise collaboration tools like Slack and WhatsApp
• Offering tiered subscription models catering to single- site offices up to enterprise multi-location setups
• Promoting workplace safety and touchless entry systems to tap into facility upgrade requirements

Alternatives

• The Receptionist for iPad
• Envoy
• Sign In App
• Sine

Comparison overview

• Unlike old-fashioned paper logbooks that compromise privacy, W3lcome digitalizes corporate receptions with complete privacy enforcement layers.
• While basic meeting schedulers focus entirely on calendar links, W3lcome specializes in physical gatekeeper flows including NDA capture and badge printing.
• Compared to massive enterprise access control ecosystems, it offers a lightweight and flexible tablet-first interface that sets up in minutes.